| 1 | Part and Material Capability | Manufacturing process list, material datasheets, equipment list, sample parts, and resin or reinforcement specifications. | The supplier should demonstrate experience with the required process, such as compression molding, injection molding, pultrusion, filament winding, hand lay-up, or resin transfer molding. | Provide drawings, 3D files, annual volume, operating temperature, load requirements, surface requirements, and chemical-exposure conditions before requesting a quotation. |
| 2 | Engineering and Design Support | Design-for-manufacturing reviews, tolerance analysis, mold-flow or laminate analysis, prototype records, and engineering change procedures. | Technical recommendations should address wall thickness, draft, fiber orientation, inserts, trimming, dimensional tolerances, and likely tooling risks. | Ask for a documented design review and require all proposed changes to be approved in writing before production tooling is released. |
| 3 | Quality Management | Quality manual, process controls, inspection plans, calibration records, nonconformance reports, and internal audit information. | Quality controls should cover incoming materials, in-process production, final inspection, traceability, corrective action, and record retention. | Request a quality questionnaire, define acceptance criteria, and include inspection rights and corrective-action timelines in the supply agreement. |
| 4 | Material Traceability | Batch or lot records for resin, fibers, cores, adhesives, coatings, inserts, and other controlled materials. | Each production lot should be traceable to material batches, processing parameters, inspection results, and shipment records. | Specify the required certificate format, lot numbering method, storage conditions, shelf-life controls, and retention period for records. |
| 5 | Prototype and Validation Plan | Prototype quotation, first-article inspection plan, dimensional report, functional test results, and sample approval process. | Prototype parts should be evaluated against approved drawings, material requirements, appearance standards, and applicable mechanical or environmental tests. | Use a staged approval process: design review, prototype approval, first-article approval, pilot run, and full production release. |
| 6 | Testing and Compliance | Test methods, laboratory reports, safety documentation, restricted-substance declarations, and product compliance records where applicable. | Testing must reflect the intended application, including tensile, flexural, impact, fatigue, dimensional stability, temperature, moisture, or chemical resistance when relevant. | Define the applicable standards, test frequency, sample quantity, laboratory requirements, and responsibility for failed or repeated tests. |
| 7 | Tooling Ownership and Maintenance | Tooling quotation, tool drawings, maintenance schedule, expected tool life, repair procedure, and ownership terms. | The agreement should clearly identify who owns the molds, fixtures, patterns, inspection gauges, and related digital files. | Separate tooling charges from part prices, define storage and maintenance obligations, and document the process for transferring tools to another facility. |
| 8 | Production Capacity and Lead Time | Capacity statement, machine availability, staffing plan, production schedule, bottleneck analysis, and historical delivery performance. | Capacity should support forecasted demand with reasonable allowance for maintenance, quality holds, material delays, and peak-order fluctuations. | Request separate timelines for engineering, tooling, sampling, pilot production, and recurring orders, then establish written delivery milestones. |
| 9 | Cost and Commercial Terms | Itemized quotation covering part price, tooling, testing, packaging, documentation, payment terms, and applicable taxes or duties. | A comparable quotation should disclose the assumed material grade, annual volume, minimum order quantity, packaging method, currency, delivery term, and validity period. | Compare total landed cost rather than unit price alone, including freight, insurance, customs charges, inspection, inventory, and potential rework. |
| 10 | International Logistics | Export experience, packaging specifications, shipping documentation process, cargo insurance options, and contingency plans. | Packaging should protect parts from moisture, impact, abrasion, contamination, and deformation during international transport and storage. | Agree on the delivery term, shipping responsibility, export documents, labeling, pallet requirements, customs data, and procedure for transport damage. |
| 11 | Communication and Technical Documentation | Named project contacts, response-time policy, drawing revision controls, meeting records, inspection reports, and document templates. | Technical documents should use consistent units, revision numbers, approval status, date formats, and clearly identified responsibilities. | Establish one controlled document repository, a regular project meeting schedule, escalation contacts, and a written process for engineering changes. |
| 12 | Risk, Continuity, and Long-Term Support | Business continuity plan, backup material sources, disaster-recovery measures, financial information, workforce plan, and after-sales procedure. | The supplier should identify risks involving raw materials, equipment failure, labor availability, transport disruption, quality incidents, and geopolitical events. | Use dual sourcing or approved alternatives for critical items where practical, maintain safety stock for long-lead materials, and review supplier performance periodically. |