| Product Specification Compliance | Confirm that the SYAC product meets the buyer’s required capacity, dimensions, materials, operating conditions, accuracy, and configuration. | All agreed technical parameters should be documented in a signed specification or purchase contract. | Technical datasheet, approved drawings, sample report, and signed compliance checklist. | 15% |
| Quality Management System | Assess whether production, inspection, corrective action, and document-control processes are systematic and traceable. | ISO 9001 certification is a relevant general quality-management reference; ISO 13485 applies when the product is a medical device. | Valid certificate, certification scope, audit report, inspection procedures, and nonconformance records. | 15% |
| Materials and Component Traceability | Verify the origin, grade, batch identification, and change-control process for critical materials and components. | Critical parts should be linked to purchase records, incoming inspection results, and production batches. | Material certificates, supplier records, batch codes, incoming inspection logs, and change notices. | 10% |
| Testing and Inspection Capability | Determine whether the manufacturer can perform dimensional, functional, electrical, safety, and endurance testing relevant to the SYAC product. | Inspection equipment should have defined procedures, acceptance limits, and current calibration status. | Inspection plan, test reports, calibration certificates, laboratory scope, and final inspection records. | 12% |
| Regulatory and Market Compliance | Check whether the product is legally suitable for the target market and whether the manufacturer understands applicable conformity obligations. | CE marking may apply to products covered by applicable European legislation; RoHS may apply to electrical and electronic equipment. Requirements depend on product type and destination. | Declaration of Conformity, technical file index, risk assessment, test reports, and market-specific compliance documents. | 12% |
| Production Capacity and Lead Time | Evaluate available capacity, production scheduling, bottleneck control, and the ability to meet required delivery dates. | The quoted lead time should be supported by a production plan and should include testing, packing, and export preparation. | Capacity statement, production schedule, capacity-utilization data, delivery performance records, and contingency plan. | 10% |
| Customization and Engineering Support | Review the manufacturer’s ability to adapt interfaces, materials, dimensions, software, packaging, or documentation without weakening quality controls. | Engineering changes should have formal approval, verification, validation, and revision control where applicable. | Engineering team profile, change-control procedure, prototype records, revised drawings, and validation reports. | 8% |
| Factory Acceptance and Pre-Shipment Control | Confirm that the buyer can witness or review final acceptance testing before shipment. | FAT criteria should be agreed before production and should cover key functional and safety requirements. | FAT protocol, inspection checklist, photo or video records, punch list, and release approval. | 8% |
| Export Documentation and Packaging | Assess whether the supplier can prepare accurate commercial, technical, shipping, and installation documents for international delivery. | Documents should match the purchase order, shipping terms, customs requirements, and destination-country regulations. | Commercial invoice, packing list, certificate of origin where required, manuals, drawings, labels, and packing specification. | 5% |
| After-Sales Service and Spare Parts | Verify technical support, troubleshooting response, warranty administration, training, and spare-parts availability. | Service commitments should define response channels, warranty scope, exclusions, replacement procedures, and expected support times. | Warranty terms, service-level agreement, spare-parts list, troubleshooting guide, and support workflow. | 5% |
